Parents stop emailing. You stop answering.
Give every family a read-only view of their balance, ESA status, and student records. The moment they can see it themselves, they stop asking you.
The emails that shouldn't exist
"Did you get my ESA payment yet?"
"Can you resend my invoice from September?"
"What's my balance for this month?"
"Can you send me Emma's enrollment letter again?"
"Is my Step Up request still pending or was it approved?"
Every one of these is a 5-minute interruption that compounds across 20 families.
Viewing as
Chen Family · Emma Chen
Current balance
ESA status
Step Up · Oct approved
Documents
- Enrollment letter
- Oct invoice
- Student learning plan
What families see in their portal
Live balance
Current month balance, broken into ESA portion and private portion. Always up to date. No need to email the school.
ESA approval status
Step Up and ClassWallet status — pending, approved, or needs attention — visible to families in plain language. No more 'I don't know, log in and check.'
Invoice history
Every invoice, downloadable as a PDF. Families can pull any month going back to enrollment without emailing you.
Student documents
Enrollment letters, annual learning plans, health forms — all stored in the portal and accessible to the family whenever they need them.
No app to download. No password to remember.
Families access the portal through a magic link — a secure, single-click URL sent to their email. No username, no password, no account setup. They click the link, they're in. Every session is authenticated and expires automatically.
You send an invoice
Family gets an email from your school with their monthly invoice.
Portal link included
The email includes a "View your portal" button — their personal, secure link.
They click. They're in.
No account creation, no download. Works on any device, any browser.
Privacy and access controls
The parent portal is read-only. Families can see their data, download documents, and pay their private balance — but they cannot edit student records, view other families' data, or make changes to their account. Each portal link is cryptographically tied to one family. Scholaria follows FERPA standards for all student record access.
Give every family their own portal. Free.
The parent portal is included with every Scholaria subscription — unlimited families, no extra charge.