Before
You don't know a request is stalled until it's been 45 days.
With Scholaria
Scholaria turns every ESA request red at 21 days — the standard threshold for Step Up follow-up. You get a dashboard alert, not a surprise.
For Step Up & ClassWallet schools
Stop losing money to Step Up delays.
Scholaria tracks every ESA reimbursement request, flags anything stuck over 21 days, and generates submission-ready PDF packets in one click. You shouldn't need to log into the Step Up portal to know what's happening with your money.
Real-time view of every ESA request. Red means action required.
app.scholaria.com/esa-tracker
Family
Student
Amount
Days pending
Status
Chen family
Emma Chen
$1,400
5 days
Martinez family
Liam Martinez
$1,200
12 days
Okafor family
Zara Okafor
$1,600
18 days
Sullivan family
Noah Sullivan
$1,100
24 days
Kim family
Mia Kim
$1,400
31 days
Patel family
Arjun Patel
$1,700
37 days
3 requests stalled >21 days · $4,200 at risk
The three problems that cost microschools the most money
Before
Generating a reimbursement packet takes 3–4 hours per student.
With Scholaria
One click generates a complete packet: your school's enrollment letter, the student's invoice, and uploaded receipts — formatted exactly how Step Up expects them.
Before
You're checking the Step Up portal manually to see if payments came through.
With Scholaria
Scholaria syncs status automatically. When a request moves from pending to approved, the tracker updates. You don't have to log in to find out.
Everything the ESA Tracker does
Real-time status sync
Connects to Step Up For Students and ClassWallet. Approval statuses update automatically — no manual refresh.
21-day stall detection
Requests that haven't moved in 21 days turn red on your dashboard. One place to see everything that needs action.
One-click PDF packets
Enrollment letter + invoice + receipts, formatted for submission. Generate a complete packet for one student or all of them at once.
Per-family ESA history
See every submission, approval, and payment for each family going back to enrollment. Searchable. Exportable.
Dual pay tracking
Each invoice shows the ESA portion and the private portion separately — so you always know who owes what.
Audit-ready records
Every submission is timestamped and stored. If Step Up ever asks for documentation, you can pull it in 30 seconds.
Know where every dollar stands before Monday morning.
30-day free trial. No credit card. Set up in one afternoon.