ESA + private pay, together

Every invoice, split the right way.

Every Scholaria invoice automatically splits into the ESA portion and the private portion. Two status pills. Always current. No more Sunday night spreadsheet reconciliation.

Two status pills. One for ESA, one for private pay. Always current.

app.scholaria.com/billing

Family

Student

Total

ESA portion

Private portion

Chen family

Emma Chen

$1,400

$1,050

Approved

$350

Paid

Martinez family

Liam Martinez

$1,200

$900

Pending

$300

Paid

Sullivan family

Noah Sullivan

$1,100

$825

Stalled

$275

Overdue

Okafor family

Zara Okafor

$1,600

$1,200

Pending

$400

Paid

What microschool billing actually requires

Dual-status invoicing

Set the ESA portion and private portion for each family at enrollment. Every invoice reflects both. One view shows you exactly where each payment stands.

Stripe for private pay

Families pay their private portion directly through the parent portal. Stripe handles the transaction. You see it in your dashboard. No more chasing checks.

Per-family flexibility

Some families use Step Up. Some use ClassWallet. Some pay 100% privately. Scholaria handles all three — and any combination — without extra setup.

How it works in three steps

Set the split when you enroll a family

Enter the family's ESA award amount and their private tuition rate. Scholaria calculates the split on every invoice from that point forward — automatically.

Send invoices with one click

Hit send. The family gets an email with their invoice and a link to the parent portal. They see both portions, the ESA status, and what they owe privately.

Track everything in one dashboard

Your billing overview shows every family's status — ESA pending, ESA approved, private paid, private overdue — all in one place. Export to CSV anytime.

Everything included

Dual ESA + private pay status per invoice
Stripe integration for family payments
Automated invoice emails to families
Parent portal balance view
Overdue invoice alerts
CSV export for accountants
Unlimited families and invoices
Per-student billing history

Retire the Sunday night spreadsheet.

30-day free trial. Set up your first family invoice the same afternoon you sign up.